Volunteer Application & Screening

Volunteer Applications & Screening

Hardy Elementary School warmly embraces and encourages engagement from parents, community members, local businesses, community organizations, higher education institutions, and the military.

To ensure a secure environment for our students and offer diverse volunteering opportunities, specific procedures must be followed before volunteering is initiated.

Official Hardy B or C Volunteers (descriptions listed below) will be screened annually and are required to complete the following:

1. Annually: submit a volunteer application
   
2. Annually: sign a code of conduct form. 
3. Every 4 years: All Volunteers must have a current TB test on file or you can take a look at the Adult Tuberculosis (TB) Risk Assessment Questionnaire. This form must be administered by a licensed healthcare provider (physician, physician assistant, school nurse, nurse practitioner). If cleared by one of the above providers, you can use this form in lieu of the TB test.
4. First Year: Please note that for any new volunteers, you must attend a volunteer orientation given by the principal. You can check the school calendar for any scheduled orientations or reach out to the main office to inquire. 
   

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Category A Volunteers

Volunteers or guests who enter a school for a one-time event. This person has no unsupervised exposure or contact with children. Typical examples could include Read Across America guest reader, Principal for a Day participant, guest/resource speaker, senior exhibition panel member or other day or guest-type activity.

Screening requirements:

• Be sponsored or approved by a school site or district employee

• Be able to present some form of current government-issued photo identification (driver's license, passport, military ID, US or other government identification)

• Sign in on the district approved "Volunteer Sign-in Sheet" in the main office

• Upon approval, be required to display a volunteer identification badge to be surrendered at the conclusion of the day's volunteer activity

Category B Volunteers

Volunteers with group exposure who have little or no direct unsupervised exposure or contact with children. TypiCal examples could include non-classroom volunteers such as office helpers, non-classroom assistance, organized functions associated with school organizations such as PTA, school foundation, Site Council. Volunteer conditions are typically public settings, staff or other adults can observe at all times, no solitary time with children, and always within unobstructed view.

Screening requirements:

• Be sponsored or approved by a school site or district employee

• Be able to present some form of current government-issued photo identification (driver's license, passport, military ID, US or other government identification)

• Complete and submit for approval the district School Volunteer Application & Hardy Code of Conduct form

• Be checked by designated site personnel against the California Department of Justice, Sexual Offender (Megan's Law) website www.sandi.net/site/default.aspx?domainid=294 

• Present a Tuberculosis clearance card or form

• Sign in on the district approved "Volunteer Sign-in Sheet" in the main office

• Upon approval, be required to display a volunteer identification badge to be surrendered at the conclusion of the day's volunteer activity

Category C Volunteers

Volunteers with classroom exposure, who work with children and are generally supervised by district staff. This could include direct contact with supervision. Typical examples could include tutoring, classroom reading, classroom assistance, before- and after-school programs depending upon the conditions and field trip drivers. Conditions typically are classrooms or areas where staff or other adults can observe at most times. These may occasionally include short solitary time with children and short duration of obstructed view.

Screening requirements:

• Be sponsored or approved by a school site or district employee

• Be able to present some form of current government-issued photo identification (driver's license, passport, military ID, US or other government identification)

• Volunteer drivers for field trips must have a current driver's license and provide documentation of automobile insurance coverage. (Refer to Administrative Procedures 4585 and 4587 regarding field trip requirements.)

• Complete and submit for approval the district School Volunteer Application & school code of conduct form

• Submit to a criminal background check conducted by SDUSD School Police Services to determine whether the applicant is precluded from volunteering as specified in California Education Code section 35021 et seq. In rare cases, depending upon information returned, volunteer applicants may require fingerprinting.

• Present a Tuberculosis clearance card

• Sign in on the district approved "Volunteer Sign-in Sheet" in the main office, which includes a criminal disclosure

• Upon approval, be required to display a volunteer identification badge to be surrendered at the conclusion of the day's volunteer activity

Parent Teacher Association (PTA) Volunteer: 

Please Fill out the PTA Volunteer Questionnaire or email for more information: Volunteer@HardyPTA.com